Addleshaw Goddard supports expansion with Hornbill’s Supportworks
One of the top legal firms in the UK, Addleshaw Goddard delivers client services through four divisions located in three offices in London, Leeds and Manchester. With over 1,200 partners and staff, and an ambitious growth strategy, Addleshaw Goddard aims to reinforce its profile as a top 15 UK firm within the next five years. One of the key strands of the firm’s strategy is to attract and retain great people; the competition from other firms is stiff.
One way that the firm feels it can make a significant difference is by offering a great workplace, with the very latest in technology and support infrastructure. By ensuring that fee-earning staff and partners are able to do their jobs to the very best of their ability, with as little distraction as possible, not only will the firm provide excellent services to its clients but it will be able to grow and meet its goals.
With this in mind the IT Department recently upgraded its Helpdesk call resolution targets from 4 hours to just one hour for 95% of calls. The department is looking to achieve this figure by the end of 2005. Addleshaw Goddard uses Hornbill’s Supportworks platform for managing and monitoring all Helpdesk calls.
Supportworks is used across the IT department by the Support Services team which comprises of the Helpdesk, Trainers and IT Administration staff, the Technical Services team the Legal Systems team and a team of developers. There is a Support Services team at each of the three locations.
Workflow tools ensure that calls are managed through the system, helping the department to achieve its one hour call resolution targets
The Helpdesk currently receives an average of 2,500 calls per month which are all routed to the next available analyst, whatever their location via the firm’s national ACD (Automatic Call Distributor) system. This enables the three teams to share the workload. From here, Supportworks’ workflow processes help to manage calls through the system. Each analyst will take the calls as far as they can. If, however, after discussing the situation with colleagues, they cannot resolve an issue, it is passed to the Technical Liaison within the team.
Shared knowledgebase enables team members to research similar problems and speed call resolution
The Technical Liaison team researches the problem using Supportworks, looking for previous instances or information within the knowledgebase that will help with a resolution. Once they have solved the problem it is documented and shared with the rest of the team. If they cannot find an answer, the call is passed to the Technical Services team. The Technical Services team either handle the call or, depending on its nature, it may be escalated to the Legal Systems team or the developers. Each stage is documented within Supportworks, and is totally visible to team members at any time. This enables Susan and her deputy to ensure that SLAs are being met.
SLA tools give visibility of all calls, ensuring escalation at the appropriate time, and enabling easier management
All ‘normal business calls’ are covered by the new one hour SLA. This comprises any call where something has gone wrong and is preventing people from working. For instance, failed hardware can be swapped for new kit, or people may have difficulty with printing or with a document. Addleshaw Goddard has a very strict house style for all documents, and has deployed a modified version of Office 2000. This can sometimes cause issues if a client wants their document produced in a certain way that conflicts with the house style. ‘Normal business calls’ also includes password resets and setting permissions on calendars or switching on ‘Out of Office’ replies when someone has left the office forgetting to do it themselves. The team has remote access software which enables analysts to look at the PC to see for themselves what is happening, which helps with swift diagnostics.
Any calls that require a desk visit are forwarded via Supportworks to the local office for action. The call is flagged in the system, to ensure that the call is dealt with as quickly as possible.
Easy to use reporting and analysis tools help to pinpoint potential problems so that they can be dealt with immediately
Supportworks is used for logging, monitoring, and escalating all calls for help and assistance. It is also used for detailed reporting and analysis, which helps assess training requirements and identify where persistent problems occur.
Support for external users
As well as providing immediate support for 1,200 staff and partners, the Support Services team also supports some customers. Addleshaw Goddard launched the Employment Channel – an initiative that won them The Legal IT Forums’ ‘Electronic Delivery of Legal Service’ award in 2004. One of the Firm’s Employment Lawyers has turned broadcaster, and records comments and advice on employment law and various associated topics, which is then made available to subscribers via the Internet. The Helpdesk provides support for users of this service with all calls logged on Supportworks.
At a glance
Return on investment expected within 2 years
- Call resolution cut from 4 hours to 1 hour
- Shared knowledgebase speeds call resolution
- SLA tools give visibility of all calls
- Easy to use reporting and analysis tools help to pinpoint problems
- External customers supported